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Minutes_Board_4_28_2015

  • Annual meeting
    • Date: June 22nd, 7pm-9pm
    • Room: FISW needs to be scheduled (Bruce)
    • projector and screen - furnished by FISW according to Alex
    • Powerpoint content:
      • Main content (Bruce)
      • Financial report (Sarah)
      • Social report? (Carla)
    • Board positions and nominations
    • Email blast in mid June (Bruce)
  • Review of Easter egg hunt
    • Expanded egg hunt area for ages 7+ (3 bales of hay needed)
    • Beverages and food - hot chocolate, muffins and strawberries worked well
    • Games prior to hunt - more audience participation needed. Perhaps egg throw at target, or ask kids to design a egg throw enclosure for protecting the egg prior to the event.
  • Board vacation/outage schedules for 2015 (everyone)
    • Bruce: May 18-June 9th, Dec. 5 - Dec 12
    • Helen: 5/16-5/30
    • Sarah: Nothing yet
    • Carla:June 3-16
    • Alex: August 1-14
    • Melanie:
  • Property cleanup:
    • Garage sale date (June 26-27, 9AM-3PM)
      • Check into garage sale app AI-Bruce
      • Craigslist
      • Nextdoor Sammamish Parkway AI-Bruce
    • Got Junk truck date (2 trucks, July 11th, at 10AM)
      • Email blaster to add warning of "be respectful, don't abuse"
      • A board member staffs each truck to make sure residents do not abuse
    • 1GreenPlanet trailer (Alex will do, positioned near upper neighborhood Got Junk on July 11th)
    • Two email blasts: Mid June for garage sale, early July for Got Junk ( (Bruce)
  • September picnic
    • Date: September 12th, from 4-7pm (Bruce and Social)
    • Catering: Mayuri (Bruce)
    • Entertainment (Carla and Bruce)
      • Indian Dance School - AI - Bruce
      • High school kids fulfilling their community service obligations: ask for families to suggest a game
  • Mailing of CCRs and ballot (Bruce)
    • Ballot design tells resident to return marked/signed ballot or get a personal visit from Board
    • Three email blasts:
      • To expect the document and ask for participation.
      • Did you get your CCR document and ballot, reminding them to send it in??
      • We didn't get your ballot, we're coming to visit you
  • 2015 Dues
    • Dues received report (Sarah)
    • Recommended changes for next years mailing - Change external mailing label to "41.5 Resident", do not use a name to capture new residents (Bruce)
    • Evaluate dues required for next year
    • Keep 1 years of dues in checking, transferring the rest to savings
  • Lawyer expenses (Sarah and Bruce)
    • Total payments made so far (Sarah)
    • Cost of filing with county ($72 for 1st page, $1 per each additional pages for a total of $93)
    • Status of latest payment (Sarah). Lawyer payment method needs changing?
  • Speed monitoring sign
    • Portable (immediate availability) - Approach Corry C. - AI - Bruce
    • Permanent sign (2016 availability) - not sure if we need this
    • Speed capture device by City of Bellevue, recommend to move it to mid hill
    • Positioning signs discussion
  • Car prowls, break ins, vandalism
    • Mountains to Sound sign vandalized
    • Fake surveillance signs and cameras - just do it, don't ask permission - AI - Bruce
  • Drainage issues
    • Sidewalk between upper and lower neighborhood has moss build up again. Ask maitenance guy (Tommy) to put down environmentally friendly moss killer - AI - Sarah
    • City of Bellevue to address confluence of multiple drainage pipes into main sewer pipe on street
  • 41.5 Park maintenance
    • Recommended pressure washing picnic tables
    • Replacing three additional fence posts
    • We're OK on the rest of the park.
  • Switchover of 41point5.org email aliases to a new server - 24 hour outage (Bruce)
  • New 41.5 residents?
  • Curb painting of addresses in 2015? Decide to wait.
  • Contacting City of Bellevue for Sewer, Light, Parks related issues, open a ticket: http://assist.bellevuewa.gov/
    • Natural Resources - trails and native areas, streetscapes, wetlands
    • Grounds Maintenance - handles manicured parks in house and out house contracting
    • Structural Operations – park amenities, playgrounds, community centers, etc